Guests and households
Adding guests
Section titled “Adding guests”Add guests individually or in bulk. Each guest can be edited inline as things change, so correcting a name or an email does not mean opening a separate screen.
A guest record holds a name plus, optionally, an email address, a phone number, a postal address, dietary requirements and your own private notes. Only the name is needed to get started. The rest earns its keep later: addresses drive the guest map and the export, dietary requirements save a round of chasing, and notes are where “sat badly with the in-laws last time” belongs.
Plus-ones
Section titled “Plus-ones”Plus-ones are allowed per guest rather than for everyone at once, so you can offer them to some people and not others without anything awkward appearing on the invitation.
Each guest has an allowance, and their reply records how many they are actually bringing. Attending counts include plus-ones, so your headcount is the number of people rather than the number of invitations.
Categories
Section titled “Categories”Sort guests into categories to keep a long list manageable, from Manage Event → Categories. Categories are yours; guests never see which one they are in.
Households
Section titled “Households”A household groups people who should reply together, such as a couple or a family. They get a single guest link and respond once for everyone in the household.
This is worth setting up for any event with families on the list. It stops one member of a household replying for everyone by accident, and it means you send one link rather than five to the same address.
The guest map
Section titled “The guest map”View Guest Map plots the guests whose addresses you have hold of.
It sounds like a novelty and is not, for an event where travel matters. Seeing that most of the list is two hours away is what tells you the 11am start is wrong, and it is the quickest way to work out where a block of rooms should be.
Guests with no address simply do not appear, so a sparse map usually means missing addresses rather than a scattered guest list.
Exporting the list
Section titled “Exporting the list”Export Guests produces a CSV spreadsheet or a printable PDF, and asks whether to include contact details (email, phone and address) before it builds the file.
Leave contact details out for anything you are handing to a supplier. A caterer needs names, headcounts and dietary requirements; they do not need your guests’ home addresses, and once the file has left your hands you cannot take it back.
The file is generated on the server, so this is the one part of events that needs a connection. It leaves through the normal iOS share sheet, so it can go straight to Mail or Files.
Keeping the list accurate
Section titled “Keeping the list accurate”The event screen shows attending, declined and pending counts, plus a total attending that includes plus-ones, which is the quickest way to see who still needs chasing. See Invites and RSVP links.